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Employing Staff

This section provides links to key employment advice and information needed throughout the employment lifecycle. A company handbook which clearly outlines employment rights provides the means for both employers and employees to know where they stand.

For information on funding or support to enable your business to take on apprentices or graduates please follow the grants and funding simplified link

Sources of workforce development advice and support throughout the employment life cycle are provided in the Employment and Skills section.

Employing young people – a practical tool for SMEs guides business owners through a number of available routes to employ young people, from traineeships to graduates.

From 6th April 2016, employers will no longer pay employer National Insurance contributions (NICs) for apprentices aged under 25 who are paid less than £43,000 a year.

Find a new employee – advertise your vacancy on Universal Job Match
Find an apprentice – Taking on an apprentice national enquiryor call 08000 150 600.
Find a graduate - Nottingham University
Find a graduate - Nottingham Trent University
Find a graduate - Derby University

acas logo

Acas (advisory, conciliation and arbitration service) have an online employment helpline or you can call an Acas helpline adviser on 0300 123 1100 text relay is also available by dialling 18001 0300 123 1100

Acas provide a number of templates in Word format to help with hiring staff, managing staff and disciplining staff

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Taking on an apprentice or trainee

If you are interested in finding out more about employing apprentices or offering traineeships and the benefits they can bring to a business, please click Taking on an Apprentice here. Alternatively you can call the National Apprenticeship Service on 08000 150 600.

Employers who have not taken on an apprentice in the last year may be eligible to receive a £1,500 grant.

This video explains why Hanson, a company in the mineral products industry, recruited Higher Apprentices.

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Getting started

When you become an employer you will need to sort out employers liability insurance and register as an employer with HMRC. The HMRC e-learning guide to becoming an employer takes you through the process step-by-step.

New tax year: changes coming into effect in 2016 - click here for changes in the 2016 Budget.

Pay

Staff should be paid at least the National Minimum Wage but what you actually pay may depend on a number of factors including experience, qualifications, age and market demand.
The Annual Survey of Hours and Earnings is a Government survey of pay across the UK by job and local area. You can get an idea of the going rate for a specific job role from information published by Worksmart

The Employment Allowance enables businesses and charities to reduce their Class 1 Employer National Insurance Contributions bill by up to £2000 each year

Calculating Holiday Pay

The Government has introduced regulations to take effect from 1 July 2015 to limit and clarify the maximum amount of back-dated holiday pay that can be claimed. Click here for advice from Acason holiday pay and requirements.

Recruitment, selection, employment checks, induction

Preparing to recruit includes a number of tasks including preparing a job specification, person specification, advert and advertising. Once you have written interest in the post you need a clear process for selection and interview of potential candidates Prior to appointment you should check if someone has the legal right to work in the UK. Other checks such as Disclosure and Barring may be appropriate.

Contracts and terms and conditions of employment

A template for a written statement is a useful starting point but should be used with care and with the specific requirements of the job and employer in mind. A step by step guide to preparing the new contractincluding details of employment and working hours is a useful aid to the process.
There are specific considerations, for example, in employing part-time workers and agency workers

Ongoing employment and staff development

There are many considerations to be aware of on a day to day basis including procedures for absence, holidays and sickness . At some point you may also need to find out more about maternity and paternity leave as well as state pensions workplace pensions and other benefits. A guide to help you explain new pension
Complaints will need sensitive handling and may require mediation or even early concilliation if it is likely to become a matter for an employment tribunal.
Winter weather- how to handle problems caused by travel disruption
The right to request flexible working now extends to all employees. Requests should be made on the appropriate form.

Travel Assistance
The Wheels to Work scheme helps you when transport is stopping you get to work, training or college. The scheme offerss an all-inclusive moped loan for anyone living in Derby, Derbyshire or Nottinghamshire. For information or applications visit the website or call 01629 592976.

The end of employment?

Support and information is available to ease the process of terminationby employee or employer as well as retirement and dealing with redundancy (redundancy calculator)
Information to support the process of lay offs and short time can be found here

Employment Regulations

Complying with the legal requirements of employing staff can be daunting. A range of information and advice is available to help you to get it right.

Training

Details of training organisations, skills funding and support in Derbyshire and Nottinghamshire can be viewed on the Employment, Training and Skills page of our website please click here.